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5 Services Your Company Should Consider Outsourcing

Running a business is hard. It involves not only menial tasks but managing employees at the same time. And employees come with their own costs, like insurance and need for square footage, along with their salaries.

If you're looking for a way to reduce your costs, look into company outsourcing. By letting other businesses handle some of your tasks, you could save a fortune. Read below to find out how.

1. Outsource Your Server

When you work in an office building or in a home, you share bandwidth with other people. You're all on the same server, though you have different routers. It's like being on the same floor, but being in different rooms.

Businesses, of any size, need their own server. Not only is it faster, but it's safer, too. Going with the same example, what's easier to break into - a room on a floor you already have access to, or the entire floor (with some sort of lock mechanism)?

It's easier to break into the room, right? That's because you just have to walk down the hall.

That's what it's like to share a server. Yes, your information is separate, but it's easier to break into that if you didn't share one at all.

To afford their own server, many small businesses outsource and get hosted server. The servers are at a different location and have 24/7 IT support.

Instead of sharing a server with a whole building, you can get one to yourself or split it between 1 or two other people. It's still safer and faster than hosting one on your own.

Hosted Servers for Speed

Have you ever lived in a dorm or a student-centered apartment building? If you didn't have day classes or had a day off, you'd notice that the internet worked much faster in the daytime.

That's because there were fewer people on the server, they were all in class (or work).

When you have your own server, your customers won't have to fight for speeds against anyone else. As long as you get the right speed and bandwidth for your site, it should be fast as a speeding bullet.

Or at least fast enough to keep them from bouncing off your site in frustration.

2. IT Support

If you have a hosted server, you get IT support on site for server issues. But that doesn't mean they can help you with a problem you're having on your computer at home (or at the office).

For that, you need an IT support company. And no - it's not worth hiring your own IT guy. Think of all that overhead! The salary, the desk space, the bigger server, the insurance - you don't need that.

Instead, you can start outsourcing technical support and help will only be a phone call or an email away.

When you need help, you'll submit a ticket describing the problem. Someone will email you back within a certain timespan (a few hours) telling you they're looking into your issue.

Then you'll get an email back with a solution or a phone call, whichever you prefer. It's like having the Geek Squad on speed dial, but you don't have to call them and have them come in those obnoxious orange vans.

3. Accounting

Another thing you don't need to deal with on a daily basis is accounting. It's 2019 and most everything can be done over the internet.

Every week or every two, you'll send your financial records over to your accountant. That means receipts, emails, whatever you have.

They can organize them for you and keep track. If you're worried about submitting sensitive information over the internet, there are ways to password protect documents.

If you need proof, think back to tax time this year and the ads that were playing on TV. The big consumer tax businesses (like H&R Block) were advertising a live consult with an accountant.

Don't make room for one more person in your office that sits down and crunches numbers all day. As long as you're using the right software and you're committed to keeping records -- there's no reason you can't do all your accounting online.

4. Project Based Outsourcing

You don't have to do everything in-house. If you want to run a TV commercial and you usually stick to print, have someone at a creative firm work with you. It's much cheaper to use their expertise and their technology than try to find/buy your own.

You'll get a better-finished product and you'll make professional networking links. It's okay to ask for help - even if you have to pay for it!

5. Payroll

This could come under accounting if you're being picky, but we aren't. You need to be using some sort of payroll software/service by now.

It should auto drop into your employee's accounts after you double check the numbers on the software.

There's no reason checking payroll for a small company should take more than 30 minutes, max. Leave the checks and the stamp-in machines at home - your computer and some software are all you need!

Company Outsourcing Done Right

Remember that when you're outsourcing, those are business expenses. That means they're tax deductible, so don't forget to notate which are which when you send things over to your (deductible) accountant.

Running a business doesn't have to be a headache. Find vendors to outsource tasks to that you trust, and feel the weight lift off your shoulders.

If you're a company outsourcing in the Bay area, make sure you use local businesses - the local economy thanks you!


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