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UPDATED: CCPS, Board hosting two virtual town halls about the reopening of school in the fall

LA PLATA. Md. - Charles County Public Schools (CCPS) and the Board of Education are hosting two virtual town halls on Monday, June 29 about the reopening of schools in the fall. The town halls will be WebEx virtual meetings and streamed live on the school system website, www.ccboe.com. Staff will provide a presentation outlining reopening options. The presentations also will include results compiled from recent staff/parent surveys. A comment period will follow.

Monday’s town hall events are as follows:

• Staff town hall, 4 to 5:30 p.m. (for CCPS staff and teachers)

• Parent/community town hall, 6 to 7:30 p.m. (for parents and community members)

The Board and Superintendent of Schools Kimberly Hill want feedback from staff, parents and community members about options to reopen schools in the fall. The options were suggested by five school system committees representing the following – elementary-, middle, and high-school levels, operations, and health and safety.

Staff, parents and community members can provide comments during the town halls and space will be limited to the first 30 registrants per event. Two links – one for staff and one for parents/community members – will be sent by email tomorrow for those interested in registering to speak during the town halls. Registration links will also be provided on CCPS social media outlets Facebook and Twitter.

Registration is required. Participants will have to provide their first and last name, as well as an email address to receive meeting access, during the registration process. The first 30 registrations for each town hall will be approved. This is to allow each participant two minutes to speak. The Board and CCPS staff will not be responding to questions during the town halls. Questions can be emailed in advance to boardmail@ccboe.com, and will be used to develop a frequently asked questions page on the CCPS website.

All participants will be muted during the town hall except for when their name is called to speak. Speakers will be called and unmuted when it is their turn to provide comments. Speakers should recite their name before providing comments. CCPS reserves the right to mute a participant for inappropriate language and/or remove them from the town hall meeting as a participant.

Staff, parents and community members can provide comments for consideration by the Board and Superintendent Hill using the following:

• Register to speak at the town hall events. Registration information below.

• Provide comments through the CCPS website here: https://www.ccboe.com/index.php/town-hall-comment-form. Comments should not exceed 250 words; however, users can upload written documents to the website using the provided form.

• Call the public comment voicemail line at 240-776-5803 and leave a voice message. Staff will compile messages for review.

• Written comments can be mailed to: Charles County Public Schools, P.O. Box 2770, La Plata, MD, 20646. Deadline to submit comments is Monday, July 6.

Copies of the presentations to be shared at the town halls will be posted on the school system website at ccboe.com for review. CCPS staff are planning to present reopening options to the Board in August.

UPDATE: CCPS offers registration to provide comments at June 29 town halls:

Registration to provide comments at the Board of Education and Charles County Public Schools (CCPS) town halls set for Monday, June 29, is now available. A town hall for CCPS staff and teachers is set for 4-5:30 p.m. on Monday, and a parent/community town hall is set for 6-7:30 p.m. CCPS is accepting 30 registrations per town hall. This will allow each attendee two minutes to provide comments during the town halls.

The town halls are about the reopening of schools in the fall and will be broadcast as WebEx virtual meetings. Both town halls will be streamed live on the school system website, www.ccboe.com, and aired live on Comcast Channel 96 and Verizon FiOS Channel 12. Staff will provide a presentation outlining reopening options. The presentations also will include results compiled from recent staff/parent surveys. A comment period will follow.

Click here to register to provide comments at the staff/teacher town hall.

Click here to register to provide comments at the parent/community town hall.

Registration process
Registration is required and limited to the first 30 submissions. During the registration process, participants are required to include their first and last name, as well as an email address to receive meeting access. Each registration is assigned a unique identification code.

Anyone who registers to speak will receive two emails: one acknowledging the registration request is pending, and a second either confirming or denying a registration. Any registrations received after the 30th participant is confirmed will be denied registration. Emails will be received from messenger@webex.com.

Approved participants should use the “Join Meeting” link included in the acceptance email from a computer, tablet or cell phone that has a microphone for audio. Approved participants also will receive a town hall reminder one hour prior to the start of the event. Participants who do not have access to a device with a microphone can call in to the meeting using the number provided in the accepted registration email.

All registered participants will be muted during the town hall except when it is their turn to speak. Speakers will be called by name, in alphabetical order by their first name, and unmuted when it is their turn to provide comments. Speakers should recite their name before providing comments. CCPS reserves the right to mute a participant for inappropriate language and/or remove them from the town hall meeting as a participant.

About the town halls
The Board and CCPS staff will not be responding to questions during the town halls. Questions can be emailed in advance to boardmail@ccboe.com, and will be used to develop a frequently asked questions page on the CCPS website.

The Board and CCPS are hosting the town halls to gather opinions and feedback on options to reopen schools in the fall. The presentations provided during the town hall include options suggested by five school system committees representing the following – elementary-, middle, and high-school levels, operations, and health and safety.

Staff, parents and community members can provide comments for consideration by the Board and Superintendent Hill using the following:

• Register to speak at the town hall events.

• Provide comments through the CCPS website here: https://www.ccboe.com/index.php/town-hall-comment-form. Comments should not exceed 250 words; however, users can upload written documents to the website using the provided form.

• Call the public comment voicemail line at 240-776-5803 and leave a voice message. Staff will compile messages for review.

• Written comments can be mailed to: Charles County Public Schools, P.O. Box 2770, La Plata, MD, 20646. Deadline to submit comments is Monday, July 6.
Copies of the presentations to be shared at the town halls will be posted on the school system website at ccboe.com for review. CCPS staff are planning to present reopening options to the Board in August.

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